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A Toolkit For Helping You Understand The Different Aspects Of Assigning Work

Concept:

Work in modern organisations is becoming:

• More diverse
• Offering greater responsibility
• Constantly changing

We often carry out the wrong work because we misunderstood the original instructions, e.g. we see it as a task but in fact, it was given as a responsibility.  Equally, we get the wrong work done because we gave the wrong work away. This happens subconsciously as, in the heat of the moment we are unaware of the choices we are making.  If we can be more explicit about what we want we will reduce role confusion and increase efficiency and improve everyone’s work satisfaction.

Study by Dr.Meredith Belbin into how time is spent at work suggests the need to distinguish between seven work types.

Four of these work roles relate to how work is set up, comprising

• Two types of task
• Two forms of responsibility

We give each of these a separate colour.

Three other types of work role lie outside the set up of work.  This additional work comprises

• Work-activity incidental to the job
• Time spent on work-activity considered by the jobholder to have no contributory value
• Work, which expands what the job, can deliver.

These seven work roles are colour-coded.  The aim of Assignment is to improve insight into how jobs are best set up while at the same time to foster the skill of delivering more from one’s own job.


Benefits Of Using Assignment:

Identify the different types of work in your job role.
Help you understand your own working style.
Introduce work assessment diagrams.
Provide an opportunity for you to review the balance of work in your role.
Identify where you waste time.
Understand how work is distributed in a team.
Develop your skills in assigning work.

The manual provides ten different exercises.  This enables work roles to be understood and assigned in a variety of environments.  It can be delivered as a one day event, integrated into management development or project management or purchased as a separate manual

Content:

• The difficulties of assigning work in the modern organisation.
• The four different types of work..
• What we get is what we ask for!
• Guidelines for giving away certain types of work.
• Assessment of your style regarding how you assign work.
• Preparing work instruction sheets which describe the different tasks and responsibilities within an area of work.
• How do we assign and manage improvement work
• Identification of how you waste time and how you collude in this process.
• Negotiation with others to try and change the balance of work in your role.

Uses:

• Teambuilding Workshops
• Work Breakdown Structures in Project Management
• “Away Days”
• Organisational Development
• Management Development Training
• Preparing Or Changing Job Roles

Who Can Run It?

This can be used by consultants, trainers, mentors, managers, coaches etc., who need to break down the how individuals’ perceive how they work, what they avoid and how they delegate to others.

Time:

This Tool Kit can be used flexibly picking an exercise you particularly want to use.  Alternatively the whole exercise can take approximately half a day.

Cost: £450.00

This includes a leather bound folder, which will contribute to your presentation.

It can also be delivered by one of our consultants at a small extra cost.

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