There are several factors which govern the usefulness of meetings including size, differences in seniority, how far the functional roles determine the part which an individual plays and whether there are established structures for conducting the meeting.
People are expected to conduct excellent meetings but their reputation can be undermined by failing to manage a meeting well or by holding too many or too few meetings. Attending a meeting may allow escape from the dull office routine, open up social connections and enhance personal status in the organisation.
People are, however, attracted to meetings like bees to a honey pot and where the numbers invited exceed the desired figure, effectiveness is compromised.
The model used in the workshop demonstrates how as we move from certainty to uncertainty, i.e. into a more complex situations in a meeting and different parameters begin to operate. It will help delegates understand both where to intervene and what difficulties they might encounter.
Benefits:
By the end of the course delegates will have had an opportunity to:
- Develop a language which describes the different types of meetings.
- Improve your ability to obtain what you need from meetings.
- Develop a structured and positive approach to working with others.
- Develop interpersonal communication skills.
- Improve self confidence.
Format:
The programme will work through the five levels of difficulty in meetings demonstrating how staff have to deal with increasingly complex issues including:
- Defining the purpose
- Rules and Procedures and Agendas
- Chairing the Meeting
- Addressing the Meeting
- Barriers to Communication
- Appreciation of different roles within a meeting
Effective meetings demonstrate the importance of meetings as part of the communication system of any organisation. The skills the course deals with are relevant to all types of meetings from informal on the spot discussions to formal presentations:
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